how to add a signature in outlook office 365

You’ll need to add the signature in manually if you were looking forward to using one.įor the new message you started for the purpose of creating a signature or those of you who don’t want a signature set automatically, you can still insert a signature manually. For some reason, the signature will only appear in the messages that follow.

It’s important to note that the current message you created the signature in will not have a signature in place.

Now that that is over, click the OK button to go back to save your signature and return to your new message.

To not have this set, choose (none) instead. This will add that signature automatically anytime you reply or forward an email.

For a signature to appear in your messages you reply to and forward, click on the “Replies/forwards” drop-down and select a signature.

This will make it so every new message you send has no signature at all including those forwarded and replied to. If you’d prefer not to have it set as automatic by default, choose (none).

To have your signature added automatically to all future messages, click on the “New messages” drop-down and select a signature.

You can have different signatures for each email account you use for Outlook.

Choose an email account to associate your signature with, by using the “Email account” drop-down.

Once the signature is how you want it, under “Choose default signature”, set the following options:.

You can also add social media icons and links in your signature which I’ll touch on later.

Then transfer it over using a simple copy ( Ctrl+C ) and paste ( Ctrl+V ) on the signature into the “Edit signature” box.

You can even create a more robust signature with bullets, tables, or borders, using Microsoft Word to format your text.

To add links and images to your email signature, change fonts and colors, and justify the text, you can do so by using the mini formatting bar under “Edit signature”.

The window provides you the ability to change fonts, font colors, and sizes, as well as text alignment.

Just below “Edit signature”, compose your signature inside the provided area.

In the “Email Signature” tab, just under the “Select signature to edit” box, choose New and add a name for your new signature in the “New Signature” dialog box.

However, the Signature button is usually accompanied by Attach File and Attach Item inside the “Include” section of the “Message” menu.

Depending on the size of your Outlook window and whether you’re composing a new email message or a reply or forward, the “Message” tab and the Signature button might be in two different locations.

Click on Signature and then Signatures from the “Message” tab.To create a new signature for your Outlook email:

Outlook Versions 2010+ Including Outlook for 365

How to add a signature in outlook office 365